If you have symptoms of illness please stay at home. The priority is for you to get better and to avoid sickness spreading through the team. This is strictly enforced for highly contagious illness.

Sick leave communication process

1. Notify your manager as early as possible on the day of your sickness
2. Log your absence in Bob immediately
3. Pop a note on #teamnotifications on Slack so the team knows you’re not available and cancel or reschedule any meetings, visits, interviews etc that you are responsible for or expected to be involved in (or ask someone to help with this)
4. Switch off and rest! Unless absolutely necessary, don’t work from home when you’re ill

Sick Leave Policy

• You must not come to the office if you have symptoms or are undergoing treatment for contagious conditions
• You may return to the office only after 24 hours following the completion of treatment
• Please notify your manager if you need to work from home or take sick leave
• No medical documentation is required for up to 3 days of absence related to this issue

During prolonged periods of absence due to illness (7+ days) your Manager and HR (Jess Lakeman OR Meagan Rebelo) should be kept informed of your progress and expected date of return.

If you’re ill for more than 7 days in a row you will need to provide HR with a doctor’s ‘fit note’ (sometimes called a ‘sick note’) This includes non-working days, such as weekends and bank holidays.

Return-to-Work Meetings

If you have been off for an extended period or in certain circumstances, a Return-to-Work meeting will be arranged between you, your manager, and, where appropriate, HR. This meeting will ensure that you are fit to return to work, allow you to catch up on any important updates or missed information, and assess whether any reasonable adjustments are needed to support your return, with your health being the top priority.

RTW meeting template.docx

Automata will pay your full salary during periods of illness up to 10 working days within a 12 month rolling period, provided the above expectations around communication have been followed. After this period you will be entitled to receive UK Government Statutory Sick Pay.

A 12-month rolling period is a timeframe that is always calculated by looking back over the past 12 months from any given date. Unlike a fixed calendar year (e.g., January 1 to December 31), a rolling period continuously updates, "rolling" forward as time progresses.

For example, if today is July 29, 2024, the 12-month rolling period would encompass the timeframe from July 29, 2023, to July 29, 2024. Tomorrow, the rolling period would move forward by one day, covering July 30, 2023, to July 30, 2024.