Introduction

At Automata, we are committed to creating a supportive, inclusive, and respectful workplace for all employees, regardless of age, gender, or life stage. We recognise that menopause is a natural part of life that can affect individuals in various ways, and we want to ensure that employees experiencing menopause have the necessary support to thrive in their roles.

This policy outlines our approach to supporting employees through menopause, providing a clear framework for managing the impacts of this life stage while maintaining a positive and productive work environment.

Purpose

The purpose of this policy is to:

• Raise awareness of menopause and its potential impact on employees.
• Provide guidance for employees and managers on how to offer and receive support during this time.
• Ensure that employees feel comfortable discussing menopause-related issues and requesting support.
• Create an environment where employees can continue to work effectively and with confidence, regardless of any challenges they may face.

Scope

This policy applies to all employees at Automata who may be experiencing menopause or perimenopause, including those who are in the process of transitioning through this life stage. It is also designed to support those who may be affected by menopause in a managerial or caregiving capacity.

Support and Adjustments

We are committed to providing reasonable adjustments to help employees manage menopause symptoms and maintain a comfortable and productive work environment. These adjustments may include, but are not limited to:

• Flexible Working: Employees experiencing menopause symptoms may request flexible working hours or remote working arrangements where appropriate to help manage symptoms.
• Workplace Temperature Control: We will ensure that temperature control measures, such as fans or access to cool spaces, are available to employees who are experiencing hot flashes or other symptoms.
• Breaks and Rest Periods: Employees may request additional breaks during the day to manage fatigue, hot flashes, or other menopause-related symptoms.
• Quiet Spaces: Employees who require a quiet, private space to take a break or manage symptoms are encouraged to discuss this with their manager or HR to identify suitable areas.
• Workload Adjustments: We will work with employees to manage workloads and reduce pressure if menopause symptoms are affecting their ability to perform specific tasks or meet deadlines.

Confidentiality

All conversations related to menopause should be handled with the utmost sensitivity and respect for confidentiality. Employees are encouraged to speak openly with their manager or HR about any support they may need. We will ensure that any personal information shared is kept confidential and only disclosed on a need-to-know basis, as per our data protection and privacy policies.