You will receive an invitation on your first day, via email, to join Spendesk.

Employees will be responsible for submitting expenses and adding receipts/invoices to purchases WITHIN THE MONTH and BY THE 15TH of the following month, of the date expenses/purchases were incurred.

Good practice is to take a snap of the receipt (ensuring the amount and details are visible) as soon as you have paid for your item or to flag your confirmation email upon receiving it.

Expenses will be reimbursed each Wednesday following approval by the Finance Team.

1. You MUST attach a valid receipt not just card receipts or phone screenshots. . If you fail to upload a receipt/invoice when submitting an expense claim, we will not be able to process the expense.
2. You MUST also complete the NOTE section, stating the reason for the expense and list all people in attendance.
3. The Finance Team will review the expense - there is no further action required from you, unless there is a missing receipt or note.

🪁 Personal Expenses on a Spendesk Card

1. If you use Spendesk for a personal expense (hopefully by mistake), please notify the Finance Team immediately.
2. The next step is reimbursing the Company for the full amount within 7 working days. Please request the Automata bank details from Finance Team.