Purpose

This policy sets out the provisions for a car allowance for Field Service Engineers to support work-related travel requirements. It ensures fairness, compliance with tax regulations, and alignment with company guidelines.

Eligibility Criteria

Field Service Engineers are eligible for the car allowance if they meet the following:

• Regularly required to travel to customer sites as part of their role
• Hold a valid UK driving licence and business-use vehicle insurance
• Drive a minimum of 5,000 business miles annually

Fixed Monthly Allowance

• A fixed car allowance of £380 per month is provided.
• This allowance covers:
  • Vehicle costs
  • Business-use insurance
  • Maintenance and road tax
• The allowance is a taxable benefit and subject to payroll deductions for Income Tax and National Insurance contributions

Mileage Reimbursement

• Business travel beyond commuting to the primary workplace is reimbursed at HMRC-approved rates:

  45p per mile for the first 10,000 miles per tax year 25p per mile thereafter

• Mileage reimbursement excludes daily commuting